Policies

01/25/77
amended 02/07/84 - two signatures
Policy 1 - Contracts with Townships

07/24/79
Policy 10 - Costs Under Construction-Culverts Primary Projects

12/09/10
Policy 100 - Transfer of Surplus Primary Funds to Local Roads

12/20/11
Policy 101 - Sign Retro-reflectivity Management Policy

04/17/12
Policy 102 - Cell Phone Use

09/17/2013
Policy 103 - Affordable Care Act

07/22/2014
Policy 104 - Bridge Funding, Off System

12/20/2016
Policy 105 - Competitive Bidding on Local Road Projects

12/20/2016
Policy 106 - Farm Tile in the Right-of-Way

05/16/2017
Policy 107 - Communication Service Provider Facilities Access Within the Country Road Right-of-Way

07/06/2021
Policy 108 - Large Culvert Replacement Program

02/26/80
amended 09/13/82 - updated language
Policy 11 - Letter of Credit

02/26/80
amended 09/13/82 - updated language
Policy 11A - Letter of Credit

02/26/80
Policy 11B - Letter of Understanding with the Drain Commissioner for Road Crossings

12/18/79
amended 03/17/83 - JEP program
amended 04/24/00 - Unions & non-Union
amended 06/04/02 - Eliminate reference to Union
Policy 12 - Job Evaluation Plan and Compensation System

12/18/79
amended 03/25/80 - set up escrow account
amended 04/08/80 - rescind MM portion
rescinded 12/23/80 - new policy written
amended 12/01/81 - update language
amended 02/23/82 - update language
amended 02/11/86 - new guidelines
amended 02/25/98
amended 08/19/08 - update language
Policy 13 - Country Local Road Matching Program

02/12/80
amended 02/25/98 - update language
Policy 14 - Drainage Outlet Policy

02/12/80
Policy 15 - Meeting with Township Officials

02/12/80
rescinded 09/22/81 - parcels sold
Policy 16 - Selling One-Acre Parcels

02/12/80
rescinded 07/27/83 - allow mowing intersections for clear vision
Policy 17 - Mowing of Local Roads

02/12/80
amended 02/18/97 - loan to PARC
amended 09/07/10 - change to add gov't agencies
Policy 18 - Loaning Snow Fence & Barricades

02/12/80
amended 02/02/82 - sell to Council on Aging
amended 06/21/05
Policy 19 - Sale of Fuel

04/27/77
amended 09/11/79 - change names to positions
amended 02/25/98 - add #8
amended 10/06/98 - clarification
amended 04/06/99 - Comm.Correspondence
amended 02/15/00 - titles
Policy 2 - Signing Letters

02/12/80
amended 02/02/82 - sell to Council on Aging
amended 06/21/05
Policy 20 - Michigan Unemployment Compensation

02/12/80
amended 02/15/00 - salaried to non-union
rescinded 05/02/06 - no employees eligible
Policy 21 - Longevity Death Benefit for Salaried Employees

02/12/80
amended 08/12/80 - clarification
amended 02/25/98 - if funds are available
amended 04/22/98 - eliminate twp
amended 05/17/05 - designate match money
Policy 22 - Ditch Coast Sharing-Local Roads Match Money

05/17/05
Policy 22A - Ditch Coast Sharing - Local Roads Property Owners

02/12/80
amended 02/12/85 - updated language
amended 04/17/90 - added legal citation
amended 03/16/00 - completely rewritten with new policy name & language
Policy 23 - Equal Employment Opportunity

11/02/04
Policy 23A - Title VI Plan

02/12/80
rescinded 02/25/98
Policy 24 - Road Name Signs on Local Roads

02/12/80
amended 02/17/87 - add AASHTO
amended 04/17/90 - added legal citation
amended 09/22/92 - number of driveways
amended 12/05/02 - Low Use / Multi-family
amended 01/07/03 - add private drive access
Policy 25 - Specifications and Procedures for Drive Installations

02/12/80
amended 02/07/89 - add AASHTO
amended 04/17/90 - added legal citation
amended 01/17/95 - update language
amended 04/24/00 - increase cul-de-sac road
amended 02/20/01 - accepting roads built w/o engineering oversight
amended 12/18/01 - land split roads
amended 04/23/02 - electronic filing & paving approaches
amended 09/16/03 - trees in the right-of-way
amended 09/16/08 - complete rewritten
amended 12/21/10
amended 11/19/13 - to meet DEQ requirements
Policy 26 - Specifications and Procedures for Plat Development and Street Const

02/12/80
amended 12/23/80 - update language
amended 07/16/96 - update language
amended 02/18/97 - update language
Policy 26A - Specifications for Boring, Jacking and/or Tunneling Country Roads

02/26/80
Policy 26B - Letter of Credit (Open Cut Permits)

02/26/80
Policy 26C - Letter of Understanding with the Drain Commissioner

03/04/80
amended 02/26/85 - design speed divided A & B

Amended 02/11/86 - Construction
Amended 04/17/90 - Add legal citation
Amended 04/22/97 - diff. criteria for diff. classifications
Policy 27A - Construction

Amended 02/11/86 - Construction
Amended 04/17/90 - Add legal citation
Amended 04/22/97 - diff. criteria for diff. classifications
Policy 27B - Heavy Maintenance

03/12/80
Policy 28 - Open Meetings Act

02/12/80
rescinded 03/10/81 - new Policy #42
Policy 29 - Abandonment of Country Roads

05/10/77
amended 04/24/79 - add name
amended 08/14/79 - change name
amended 10/09/84 - use position title
amended 02/16/88 - eliminate position
amended 11/23/99 - job titles
amended 02/05/08 - eliminate position
Policy 3 - Chain of Command

03/12/80
amended 03/10/99 - update procedures
amended 04/01/03 - update procedures
Policy 30 - Soil Erosion & Sedimentation Control

04/01/80
Amended 03/12/84 - two twp. reps.
Policy 31 - Requests for Chloride House Spots by Townships

04/22/80
amended 10/16/01 - phase out in 5 yrs
amended 06/07/05 - phase out cancelled
Policy 32 - Maintenance of private roads

04/22/80
amended 02/07/89 - computer proc.
amended 02/06/90 - procedure update
amended 02/18/97 - change complaints to service requests
amended 04/24/00 - clarification of response
Policy 33 - Receiving, Documenting, and Handling Service Requests

04/22/80

amended 06/23/87 - eliminate position

amended 02/15/00 - new positions

amended 03/03/08 - eliminate positions

amended 02/01/11 - reflect department changes

Policy 34 - Management Staff, Department Organization and Organizational Chart

04/22/80
amended 11/05/81 - update procedures
amended 02/14/84 - update procedures
amended 10/14/86 - revised policy
amended 12/18/01 - revised complete policy
amended 02/19/02 - added language on summary
Policy 35 - Winter Maintenance Policy

05/27/80
amended 04/01/97 - update agreement
Policy 36 - Special Assessments for Road or Street Improvements

07/01/80
amended 07/22/87 - change position
amended 02/15/00 - position titles
amended 03/03/08 - change positions
Policy 37 - Resolutions Relative to Signature of Documents

07/08/80
Policy 38 - Citizens Wishing to Address the Board

08/26/80
Amended 01/02/02 - fund ditching if funds available
Policy 39 - Ditching Along Primary Roads - Coast Sharing

07/12/77
amended 02/06/90 - added vacation
amended 06/04/02 - offer to non-union
Policy 4 - Sick/Vacation Leave in Lieu of Hospitalization Insurance

11/25/80
Policy 40 - Selling Sign Material

1/13/81
Policy 41 - Account Receivable Authorizations

03/10/81
amended 10/06/87 - increase fees
amended 02/25/98 - increase fees
amended 05/19/98 - roads ending at water
Policy 42 - Abandonment of Country Roads

12/01/81
Policy 43 - Crediting Investment Income on Township Deposits to the project

01/12/82
amended 02/09/82 - add reciprocal
Policy 44 - Municipality Permit Fees

06/08/82
amended 04/17/90 - add legal citation & update language
amended 02/05/91 - update language
amended 03/16/00 - completely rewritten with new policy name & language
amended 03/22/05 - completely rewritten
Policy 45 - Anti-Harassment Policy

10/12/82
amended 02/15/00 - changes in titles
amended 02/03/09 - changes in responsibilities
Policy 46 - Procedure for Notification of Closing or Posting Roads or Structures

08/09/83
amended 05/02/06 - updated language
Policy 47 - Bridge Definitions

08/09/83
amended 02/16/93 - added legal citation & update language
Policy 48 - Traffic Control Devices

08/23/83
amended 02/14/84 - page 3 language
amended 12/17/02 - rewritten totally
rescinded 07/19/05
amended 10/18/05 - totally rewritten
amended 04/02/13 - insurance requirements
Policy 49 - Special Haul Route Policy

09/27/77
amended 04/17/90 - add legal citation
amended 02/25/98 - add language
amended 10/17/06 - annually to Board
Policy 5 - Record Keeping on Work Performance: Consultants & Contractors

11/13/84
amended 03/07/00 - add sheriff & fire department
amended 11/21/00 - waive fee / emergency ser.
Policy 50 - Road Name Charge Fee

07/02/85
amended 04/17/90 - add legal citation
amended 03/17/97 - update language
amended 02/15/00 - change in title
amended 06/02/15 - rewritten
Policy 51 - Freedom of Information

12/03/85
amended 02/01/00 - allow bridge project
amended 04/09/02 - no charge up front
Policy 52 - Engineering Costs on Local Road Projects

06/03/86
amended 04/17/90 - add legal citation
Policy 53 - Indemnity Resolution

10/05/77
voided 02/12/90 - See Policy #6
rescinded 04/18/06
Policy 54 - Obtaining Right-of-Way for Construction Projects on Gravel Roads

11/25/86
amended 05/18/93 - add legal citation & eliminate 4 rooms
amended 08/15/95 - eliminate 5 rooms
amended 11/02/99 - eliminate dispatch area
amended 08/01/06 - rewritten
Policy 55 - Smoking in Public Places

02/17/87
amended 06/05/01 - allow cleanup by crews if substance is known
Policy 56 - Removal of Hazardous Waste Material from Public Road Right-of-Way

01/19/88
Policy 57 - Notification of Fatalities Involving Road Commission Employees

01/19/88
amended 02/15/00 - change in titles
rescinded 01/16/07
Policy 58 - Township Retaining Funds for Restoration of Roads

03/17/88
Policy 59 - Bridge and Culvert Replacements

10/05/77
amended 02/20/90 - eliminate 66' and change gravel to local
amended 04/17/90 - add legal citation
Policy 6 - Obtaining Right-of-Way for Construction Projects on Local Roads

05/16/89
Policy 60 - Destination of Person Responsible for Providing Proper Notice of Meetings

05/15/90
amended 06/04/02 - Update language
Policy 61 - Catastrophic Illness Policy

05/21/91
Policy 62 - Establishment of Truck Routes in Townships

03/03/92
amended 08/19/02 - update language
Policy 63 - Drug Free Work Place

07/21/92
Policy 64 - Sidewalks for Commercial Frontages

06/01/93
amended 02/18/97 - eliminate fees
Policy 65 - Natural Beauty Designation

02/07/95
Policy 66 - Railroad Grade Crossings

02/07/95
Policy 67 - Country Road Maps

06/18/96
amended 10/06/98 - limits use / clarifies
amended 02/15/00 - changes in titles
amended 07/15/08
Policy 68 - Credit Card Use Policy

05/19/97
amended 08/19/97 - clarify language
amended 02/15/00 - change in titles
amended 07/15/08
Policy 69 - Media Policy

06/06/78
rescinded 02/12/80 - due to county board action
Policy 7 - Supplemental General Conditions: Employment of Local Labor

02/25/98
rescinded 09/20/99 - replaced with Policy #79
Policy 70 - Computer Security/E-Mail/Internet Policy & Guidelines

02/25/98
amended 04/01/03 - allow for extension and clarify language
Policy 71 - Authorizing Expenditures

02/25/98
attachment approved 04/07/98
amended attachment 02/06/07
Policy 72 - Seminars, Training Conferences and Social Events

03/03/98
Policy 73 - Policy Adoptions / Rejections

10/20/98
amended 02/15/00 - change in titles
Policy 74 - Standards of Conduct for Officers and Employees

11/17/98
amended 02/01/00 - exclude engineering costs
amended 06/19/01 - changes in project scope requires reevaluation /2 yr period carryover for funds
amended 03/21/06 - allows "phased" projects
amended 09/19/06 - emergency culvert replacement
amended 10/02/07 - include preservation projects
amended 12/18/07 - extends eligibility
amended 10/06/09 - allows ditching projects
Policy 75 - Local Road System Funding Assistance Program

05/04/99
amended 06/04/02 - allow for other programs if carryovers exist
Policy 76 - Allocation of Funds for safety Related Projects

05/17/99
amended 11/23/99 - new category
amended 4/20/04
amended 06/17/08 - remove title
Policy 77 - Establishing Interview Teams

05/17/99
amended 11/23/99 - new category
amended 4/20/04
amended 06/17/08 - remove title
Policy 78 - Adopt A Road Program

09/20/99
amended 04/09/02 - drivers license info
Policy 79 - Information Systems Policy

10/10/78
rescinded 03/10/81 - new policy #42
Policy 8 - Road Abandonment Fee

12/09/99
Policy 80 - Traffic Impact Studies

01/16/01
amended 02/04/03 - completely rewritten
amended 04/02/13 - insurance requirements
amended 04/21/15 - removed "additional insured" language
Policy 81 - Hauling Agricultural Commodities During Spring Weight Restrictions

02/18/03
Policy 82 - Sewage Disposal System Event Procedures

05/20/03
amended 03/03/08 - per Board approval
Policy 83 - Use of Road Commission Owned Properties

08/19/03
Policy 84 - Automated Clearing House Transactions

10/07/03
Policy 85 - Prohibitions of Unlawful Retaliations in the Workplace

10/07/03
Policy 86 - Policy Against Violence in the Workplace

01/06/04
Policy 87 - Family and Medical Leave Act

09/21/04
Policy 88 - Fixed Asset Policy

03/22/05
Policy 89 - Mailbox Replacement Policy

02/13/79
amended 04/09/85 - updated language
amended 05/19/92 - updated language
amended 04/07/98 - updated language
amended 02/17/04 - updated language
Policy 9 - Safety Policy

11/01/05
Policy 90 - Social Security Numbers

12/19/06
Policy 91 - Optimum Financial Ratios

12/19/06
amended 04/01/08 - require written approval & add non-motorized paths & sidewalls
amended 06/02/09 - removal of encroachments
Policy 92 - Engineering Plan Requirements for construction within County Road Commission Right-of-Way

05/15/07
Policy 93 - Encroachment Within the Road Commission Right-of-Way

06/19/07
Policy 94 - Speed Limits on Country Roads

08/21/07
Policy 95 - Establishment of Investment Policy

04/15/08
Policy 96 - Public Utility Vehicles Permits during Spring Weight Restrictions

05/19/09
Policy 97 - Mailbox Standards

08/18/09
Policy 98 - Award or Reject Bids

07/20/10
amended 08/07/17
Policy 99 - Illicit Discharge Elimination Program