Policies

POLICY

DATE ADOPTED

DATE ADOPTED

Contracts with Townships

01/25/77

(amended 02/07/84-two signatures)

Signing Letters

04/27/77

(amended 09/11/79-change names to positions)
(amended 02/25/98-add #8)
(amended 10/06/98-clarification)
(amended 04/06/99-Comm.Correspondence)
(amended 02/15/00-titles)

Chain of Command

05/10/77


(amended 04/24/79-add name)
(amended 08/14/79-change name)
(amended 10/09/84-use position title)
(amended 02/16/88-eliminate position)
(amended 11/23/99-job titles)
(amended 02/05/08-eliminate position)

Sick/Vacation Leave in Lieu of Hospitalization Insurance


07/12/77


(amended 02/06/90-added vacation)
(amended 06/04/02-offer to non-union)

Record Keeping on Work Performance: Consultants & Contractors


09/27/77


(amended 04/17/90-add legal citation)
(amended 02/25/98-add language)
(amended 10/17/06 – annually to Board)

Obtaining Right-of-Way for Construction Projects on Local Roads


10/05/77


(amended 02/20/90-eliminate 66' and change gravel to local)
(amended 04/17/90-add legal citation)

Supplemental General Conditions: Employment of Local Labor


06/06/78


(rescinded 02/12/80-due to county board action)

Road Abandonment Fee


10/10/78


(rescinded 03/10/81-new policy #42)

Safety Policy


02/13/79


(amended 04/09/85-updated language)
(amended 05/19/92-updated language)
(amended 04/07/98-updated language)
(amended 02/17/04-updated language)

Costs under Construction-Culverts Primary Projects


07/24/79


Permit Requirements & Insurance Open Cutting County Roads


11/13/79


(amended 03/02/82-amend for Letter of Credit)
(Rewritten & accepted by Board 02/25/86)
(amended 04/17/90-add legal citation)

Letter of Credit


02/26/80


(amended 09/13/82-updated langauge)

Letter of Understanding with the Drain Commissioner for Road Crossings


02/26/80


Job Evaluation Plan and Compensation System


12/18/79


(amended 03/17/83-JEP program)
(amended 04/24/00-Unions & non-Union)
(amended 06/04/02-Eliminate reference to Union)

County Local Road Matching Program


12/18/79


amended 03/25/80 - set up escrow account
amended 04/08/80 - rescind MM portion
rescinded 12/23/80 - new policy written
amended 12/01/81 - update language
amended 02/23/82 - update language
amended 02/11/86 - new guidelines
amended 02/25/98
amended 08/19/08 - update language

Drainage Outlet Policy


02/12/80


amended 02/25/98 - update language

Meeting with Township Officials


02/12/80


Selling One-Acre Parcels


02/12/80


rescinded 09/22/81 - parcels sold

Mowing of Local Roads


02/12/80


rescinded 07/27/83 - allow mowing intersections for clear vision

Loaning Snow Fence & Barricades


02/12/80


amended 02/18/97 - loan to PARC
amended 09/07/10 - change to add gov't agencies

Sale of Fuel


02/12/80


amended 02/02/82 - sell to Council on Aging
amended 06/21/05

Michigan Unemployment Compensation


02/12/80


amended 02/02/82 - sell to Council on Aging
amended 06/21/05

Longevity Death Benefit for Salaried Employees


02/12/80


amended 02/15/00 - salaried to non-union
rescinded 05/02/06 - no employees eligible)

Ditch Cost Sharing-Local Roads Match Money


02/12/80


amended 08/12/80 - clarification
amended 02/25/98 - if funds are available
amended 04/22/98 - eliminate twp
amended 05/17/05 - designate match money

Ditch Cost Sharing - Local Roads Property Owners


05/17/05


Equal Employment Opportunity


02/12/80


amended 02/12/85 - updated language
amended 04/17/90 - added legal citation
amended 03/16/00 - completely rewritten with new policy name & language

Title VI Plan


11/02/04


Road Name Signs on Local Roads


02/12/80


rescinded 02/25/98

Specifications and Procedures for Drive Installations


02/12/80


amended 02/17/87 - add AASHTO
amended 04/17/90 - added legal citation
amended 09/22/92 - number of driveways
amended 12/05/02 - Low Use / Multi-family
amended 01/07/03 - add private drive access

Specifications and Procedures for Plat Development and Street Const.


02/12/80


amended 02/07/89 - add AASHTO
amended 04/17/90 - added legal citation
amended 01/17/95 - update language
amended 04/24/00 - increase cul-de-sac road
amended 02/20/01 - accepting roads built w/o engineering oversight
amended 12/18/01 - land split roads
amended 04/23/02 - electronic filing & paving approaches
amended 09/16/03 - trees in the right-of-way
amended 09/16/08 - complete rewritten
amended 12/21/10
amended 11/19/13 - to meet DEQ requirements

Specifications for Boring, Jacking and/or Tunneling County Roads


02/12/80


amended 12/23/80 - update language
amended 07/16/96 - update language
amended 02/18/97 - update language

Letter of Credit (open cut permits)


02/26/80


Letter of Understanding with the Drain Commissioner


02/26/80


Letter of Understanding with the Drain Commissioner


03/04/80


amended 02/26/85 - design speed divided A & B

27A-Construction


Amended 02/11/86 - Construction


Amended 04/17/90 - Add legal citation
Amended 04/22/97 - diff. criteria for diff. classifications

27B-Heavy Maintenance


Amended 02/11/86 - Construction


Amended 04/17/90 - Add legal citation
Amended 04/22/97 - diff. criteria for diff. classifications

Open Meetings Act


03/12/80


Abandonment of County Roads


02/12/80


rescinded 03/10/81 - new Policy #42

Soil Erosion & Sedimentation Control


03/12/80


amended 03/10/99 - update procedures
amended 04/01/03 - update procedures

Requests for Chloride House Spots by Townships


04/01/80


Amended 03/12/84 - two twp. reps.

Maintenance of Private Roads


04/22/80


amended 10/16/01 - phase out in 5 yrs
amended 06/07/05 - phase out cancelled

Receiving, Documenting and Handling Service Requests


04/22/80


amended 02/07/89 - computer proc.
amended 02/06/90 - procedure update
amended 02/18/97 - change complaints to service requests
amended 04/24/00 - clarification of response

Management Staff, Department Organization and Organizational Chart


04/22/80


amended 06/23/87 - eliminate position
amended 02/15/00 - new positions
amended 03/03/08 - eliminate positions
amended 02/01/11 - reflect department changes

Winter Maintenance Policy


04/22/80


amended 11/05/81 - update procedures
amended 02/14/84 - update procedures
amended 10/14/86 - revised policy
amended 12/18/01 - revised complete policy
amended 02/19/02 - added language on summary

Special Assessments for Road or Street Improvements


05/27/80


amended 04/01/97 - update agreement

Resolutions Relative to Signature of Documents


07/01/80


amended 07/22/87 - change position
amended 02/15/00 - position titles
amended 03/03/08 - change positions

Citizens Wishing to Address the Board


07/08/80


Ditching Along Primary Roads - Cost Sharing


08/26/80


amended 01/02/02 - fund ditching if funds available

Selling Sign Materials


11/25/80


Account Receivable Authorizations


1/13/81


Abandonment of Country Roads


03/10/81


amended 10/06/87 - increase fees
amended 02/25/98 - increase fees
amended 05/19/98 - roads ending at water

Crediting Investment Income on Township Deposits to the Project


12/01/81


Municipality Permit Fees


01/12/82


amended 02/09/82 - add reciprocal

Anti-Harassment Policy


06/08/82


amended 04/17/90 - add legal citation & update language
amended 02/05/91 - update language
amended 03/16/00 - completely rewritten with new policy name & language
amended 03/22/05 - completely rewritten

Procedure for Notification of Closing or Posting Roads or Structures


10/12/82


amended 02/15/00 - changes in titles
amended 02/03/09 - changes in responsibilities

Bridge Definitions


08/09/83


amended 05/02/06 - updated language

Traffic Control Devices


08/09/83


amended 02/16/93 - added legal citation & update language

Special Haul Route Policy


08/23/83


amended 02/14/84 - page 3 language
amended 12/17/02 - rewritten totally
rescinded 07/19/05
amended 10/18/05 - totally rewritten
amended 04/02/13 - insurance requirements

Road Name Change Fee


11/13/84


amended 03/07/00 - add sheriff & fire department
amended 11/21/00 - waive fee / emergency ser.

Freedom of Information


07/02/85


amended 04/17/90 - add legal citation
amended 03/17/97 - update language
amended 02/15/00 - change in title
amended 06/02/15 - rewritten

Engineering Costs on Local Road Projects


12/03/85


amended 02/01/00 - allow bridge project
amended 04/09/02 - no charge up front

Indemnity Resolution


06/03/86


amended 04/17/90 - add legal citation

Obtaining Right-of-Way for Construction Projects on Gravel Roads


10/05/77


voided 02/12/90 - See Policy #6
rescinded 04/18/06

Smoking in Public Places


11/25/86


amended 05/18/93 - add legal citation & eliminate 4 rooms
amended 08/15/95 - eliminate 5 rooms
amended 11/02/99 - eliminate dispatch area
amended 08/01/06 - rewritten

Removal of Hazardous Waste Material from Public Road Right-of-Way


02/17/87


amended 06/05/01 - allow cleanup by crews if substance is known

Notification of Fatalities Involving Road Commission Employees


01/19/88


Township Retaining Funds for Restoration of Roads


01/19/88


amended 02/15/00 - change in titles
rescinded 01/16/07

Bridge and Culvert Replacements


03/17/88


Destination of Person Responsible for Providing Proper Notice of Meetings


05/16/89


Catastrophic Illness Policy


05/15/90


amended 06/04/02 - Update language

Establishment of Truck Routes in Townships


05/21/91


Drug Free Work Place


03/03/92


amended 08/19/02 - update language

Sidewalks for Commercial Frontages


07/21/92


Natural Beauty Designation


06/01/93


amended 02/18/97 - eliminate fees

Railroad grade Crossings


02/07/95


Country Road Maps


02/07/95


Country Road Maps


06/18/96


amended 10/06/98 - limits use / clarifies
amended 02/15/00 - changes in titles
amended 07/15/08