Policies

POLICY

DATE ADOPTED

DATE ADOPTED

Contracts with Townships

01/25/77

(amended 02/07/84-two signatures)

Signing Letters

04/27/77

(amended 09/11/79-change names to positions)
(amended 02/25/98-add #8)
(amended 10/06/98-clarification)
(amended 04/06/99-Comm.Correspondence)
(amended 02/15/00-titles)

Chain of Command

05/10/77


(amended 04/24/79-add name)
(amended 08/14/79-change name)
(amended 10/09/84-use position title)
(amended 02/16/88-eliminate position)
(amended 11/23/99-job titles)
(amended 02/05/08-eliminate position)

Sick/Vacation Leave in Lieu of Hospitalization Insurance


07/12/77


(amended 02/06/90-added vacation)
(amended 06/04/02-offer to non-union)

Record Keeping on Work Performance: Consultants & Contractors


09/27/77


(amended 04/17/90-add legal citation)
(amended 02/25/98-add language)
(amended 10/17/06 – annually to Board)

Obtaining Right-of-Way for Construction Projects on Local Roads


10/05/77


(amended 02/20/90-eliminate 66' and change gravel to local)
(amended 04/17/90-add legal citation)

Supplemental General Conditions: Employment of Local Labor


06/06/78


(rescinded 02/12/80-due to county board action)

Road Abandonment Fee


10/10/78


(rescinded 03/10/81-new policy #42)

Safety Policy


02/13/79


(amended 04/09/85-updated language)
(amended 05/19/92-updated language)
(amended 04/07/98-updated language)
(amended 02/17/04-updated language)

Costs under Construction-Culverts Primary Projects


07/24/79


Permit Requirements & Insurance Open Cutting County Roads


11/13/79


(amended 03/02/82-amend for Letter of Credit)
(Rewritten & accepted by Board 02/25/86)
(amended 04/17/90-add legal citation)

Letter of Credit


02/26/80


(amended 09/13/82-updated langauge)

Letter of Understanding with the Drain Commissioner for Road Crossings


02/26/80


Letter of Understanding with the Drain Commissioner for Road Crossings


02/26/80


Job Evaluation Plan and Compensation System


12/18/79


(amended 03/17/83-JEP program)
(amended 04/24/00-Unions & non-Union)
(amended 06/04/02-Eliminate reference to Union)

County Local Road Matching Program


12/18/79


(amended 03/25/80-set up escrow acct)
(amended 04/08/80-rescind MM portion)
(rescinded 12/23/80-new policy written)
(amended 12/01/81-update language)
(amended 02/23/82-update language)
(amended 02/11/86-new guidelines)
(amended 02/25/98)
(amended 08/19/08-update language)

Drainage Outlet Policy


02/12/80


(amended 02/25/98-update language)

Meeting with Township Officials


02/12/80


Selling One-Acre Parcels


02/12/80


(rescinded 09/22/81-parcels sold)

Mowing of Local Roads


02/12/80


(rescinded 07/27/83-allow mowing intersections for clear vision)

Loaning Snow Fence & Barricades


02/12/80


(amended 02/18/97-loan to PARC)
(amended 09/07/10 – change to add gov’t agencies)

Sale of Fuel


02/12/80


(amended 02/02/82-sell to Council on Aging)
(amended 06/21/05)

Michigan Unemployment Compensation


02/12/80


(amended 04/17/90-added legal citation)

Longevity Death Benefit for Salaried Employees


02/12/80


(amended 02/15/00-salaried to non-union)
(rescinded 05/02/06 – no employees eligible)

Ditch Cost Sharing-Local Roads Match Money


02/12/80


(amended 08/12/80-clarification)
(amended 02/25/98-if funds are available)
(amended 04/22/98-eliminate twp)
(amended 05/17/05 - designate match money)

Ditch Cost Sharing - Local roads Property Owners


05/17/05


Equal Employment Opportunity


02/12/80


(amended 02/12/85-updated language)
(amended 04/17/90-added legal citation)
(amended 03/16/00-completely rewritten with new policy name & language)

Title VI Plan


11/02/04


Road Name Signs on Local Roads


02/12/80


(rescinded 02/25/98)

Specifications and Procedures for Drive Installations


02/12/80


(amended 02/17/87-add AASHTO)
(amended 04/17/90-added legal citation)
(amended 09/22/92-number of driveways)
(amended 12/05/02-Low Use/Multi-family)
(amended 01/07/03-add private drive access)

Specifications and Procedures for Plat Development and Street Const.


02/12/80


(amended 02/07/89-add AASHTO)
(amended 04/17/90-added legal citation)
(amended 01/17/95-update language)
(amended 04/24/00-increase cul-de-sac road)
(amended 02/20/01-accepting roads built w/o engineering oversight)
(amended 12/18/01-land split roads)
(amended 04/23/02-electronic filing & paving approaches)
(amended 09/16/03-trees in the r/w)
(amended 09/16/08 – completely rewritten)
(amended 12/21/10)
(amended 11/19/13 – to meet DEQ requirements)

Specifications for Boring, Jacking and/or Tunnelling County Roads


02/12/80


(amended 12/23/80-update language)
(amended 07/16/96-update language)
(amended 02/18/97-update language)

Letter of Credit (open cut permits)


02/26/80


Letter of Understanding with the Drain Commissioner


02/26/80


Minimum Width of Surfacing & Graded Shoulder for other than Sub. Streets


03/04/80


(amended 02/26/85-design speed) divided A & B
 
 
(amended 02/11/86-Construction)
(amended 04/17/90-add legal citation)
(amended 04/22/97-diff.criteria for diff. classifications)
 
(amended 02/11/86-Hvy. Mtc.)
(amended 04/17/90-add legal citation)

Open Meetings Act


03/12/80


Abandonment of County Roads


02/12/80


(rescinded 03/10/81-new Policy #42)

Soil Erosion & Sedimentation Control


03/12/80


(amended 03/10/99-update procedures)
(amended 04/01/03-update procedures)

Requests for Chloride House Spots by Townships


04/01/80


(amended 03/12/84-two twp.reps.)

Maintenance of Private Roads


04/22/80


(amended 10/16/01-phase out in 5 yrs)
(amended 06/07/05 – phase out cancelled)

Receiving, Documenting and Handling Service Requests


04/22/80


(amended 02/07/89-computer proc.)
(amended 02/06/90-procedure update)
(amended 02/18/97-change complaints to service requests)
(amended 04/24/00-clarification of response)

Management Staff, Department Organization and Organizational Chart


04/22/80


(amended 06/23/87-eliminate position)
(amended 02/15/00-new positions)
(amended 03/03/08 – eliminate position)
(amended 02/01/11)

Winter Maintenance Policy


04/22/80


(amended 11/05/81-update procedures)
(amended 02/14/84-update procedures)
(amended 10/14/86-revised policy)
(amended 12/18/01-revised complete policy)
(amended 02/19/02-added language on summary)

Special Assessments for Road or Street Improvements


05/27/80


(amended 04/01/97-update agreement)

Resolutions Relative to Signature of Documents


07/01/80


(amended 07/22/87-change position)
(amended 02/15/00-position titles)
(amended 03/03/08 – change positions)

Citizens Wishing to Address the Board


07/08/80


Ditching Along Primary Roads - Cost Sharing


08/26/80


(amended 01/02/02-fund ditching if funds avail)

Selling Sign Materials


11/25/80


Account Receivable Authorizations


01/13/81


Abandonment of County Roads


03/10/81


(amended 10/06/87-increase fees)
(amended 02/25/98-increase fees)
(amended 05/19/98-roads ending at water)

Crediting Investment Income on Township Deposits to the Project


12/01/81


Municipality Permit Fees


01/12/82


(amended 02/09/82-add reciprocal)

Anti-Harassment Policy


06/08/82


(amended 04/17/90-add legal citation & update language)
(amended 02/05/91-update language)
(amended 03/16/00-completely rewritten with new policy name & language)
(amended 03/22/05 – completely rewritten)

Procedure for Notification of Closing or Posting Roads or Structures


10/12/82


(amended 02/15/00-changes in titles)
(amended 02/03/09-change in job responsibilities)

Bridge Definitions


08/09/83


(amended 05/02/06 – update language)

Traffic Control Devices


08/09/83


(amended 02/16/93-add legal citation & update language)

Special Haul Route Policy


08/23/83


(amended 02/14/84-page 3 language)
(amended 12/17/02-rewritten totally)
(rescinded 7/19/05)
(amended 10/18/05 – totally rewritten)
(amended 04/02/13)

Road Name Change Fee


11/13/84


(amended 03/07/00-add sheriff & fire dept.)
(amended 11/21/00-waive fee/emergency ser.)

Freedom of Information


07/02/85


(amended 04/17/90-add legal citation)
(amended 03/17/97-update language)
(amended 02/15/00-change in title)
(amended 06/02/15-rewritten)

Engineering costs on Local Road Projects


12/03/85


(amended 02/01/00-allow bridge project)
(amended 04/09/02-no charge up front)

Indemnity Resolution


06/03/86


(amended 04/17/90-add legal citation)

Obtaining Right-of-Way for construction projects on Gravel Roads


10/05/77


(voided 02/12/90-See Policy #6)
(rescinded 4/18/06)

Smoking in Public Places


11/25/86


(amended 05/18/93-add legal citation
& eliminate 4 rooms)
(amended 08/15/95-eliminate 5 rooms)
(amended 11/02/99-eliminate dispatch area)
(amended 08/01/06 – rewritten)

Removal of Hazardous Waste Material from Public Road Rights-of-Way


02/17/87


(amended 06/05/01-allow cleanup by crews if substance known)

Notification of Fatalities involving Road Commission Employees


01/19/88


Township Retaining Funds for Restoration of Roads


01/19/88


(amended 02/15/00-change in titles)
(rescinded 01/16/07)

Bridge and Culvert Replacements


03/17/88


Designation of Person Responsible for Providing Proper Notices of Meetings


05/16/89


Catastrophic Illness Policy


05/15/90


(amended 06/04/02 update language)

Establishment of Truck Routes in Townships


05/21/91


Drug Free Work Place


03/03/92


(amended 08/19/02-update language)

Sidewalks for Commercial Frontages


07/21/92


Natural Beauty Designation


06/01/93


(amended 02/18/97-eliminate fees)

Railroad Grade Crossings


02/07/95


County Road Maps


02/07/95


Credit Card Use Policy


06/18/96


(amended 10/06/98-limits use/clarifies)
(amended 02/15/00-changes in titles)
(amended 07/15/08)